Calendar & Contacts
Keeping schedules aligned and customer contact details up to date shouldn't require paying for enterprise email bundles. The ITbox shared calendar and contacts module delivers robust CalDAV and CardDAV synchronization for your entire business. Employees maintain private schedules, book shared company resources (such as meeting rooms or shared vehicles), and access an up-to-date company address book that synchronizes automatically with Microsoft Outlook, Apple Calendar, iPhones, and Android devices.
Why this matters
A shared company address book that stays current
When customer phone numbers and emails are stored on individual employee phones, that data walks out the door when staff leave. A centralized CardDAV address book keeps customer records company property, automatically synchronized across all authorized office devices.
Full calendar synchronization with zero seat fees
Standard CalDAV protocols are supported natively across all operating systems. You get the same scheduling convenience as expensive cloud suites without paying $6 to $18 per user every month.
Who this is for
- Offices needing shared company calendars and team event planning without per-user Google Workspace or Exchange fees.
- Businesses wanting a centralized, shared customer address book so sales and service teams never lose contact details.
- Organizations managing shared physical assets (meeting rooms, projectors, company vehicles) with conflict-free booking.
- Teams wanting private schedule synchronization across all personal and work smartphones.
What is included
- CalDAV shared and personal calendar server with automated synchronization across desktop and mobile
- CardDAV shared company address book ensuring customer and vendor contacts are always up to date
- Resource booking functionality for conference rooms, equipment, and shared office assets
- Granular sharing permissions: read-only schedules, availability-only views, and full delegate editing rights
- Seamless integration with Microsoft Outlook, Apple Mail/Calendar, Thunderbird, iOS, and Android
- Automatic synchronization with the central ITbox LDAP user directory for instant staff provisioning
Process and written scope
1. Scheduling Workflow Planning
We review your calendar requirements, shared resource needs (rooms, vehicles), and contact access permissions.
2. CalDAV/CardDAV Server Deployment
We deploy the calendar and contacts service, configure database replication, and set up secure SSL synchronization.
3. Shared Resources & Address Books
We create default company-wide calendars, populate shared customer directories, and configure resource auto-accept rules.
4. Device Synchronization & Testing
We assist staff in subscribing to calendars on Outlook, iPhones, and Android devices and verify calendar invite delivery.
Technical guide & best practices
CardDAV and CalDAV Open Standards Compatibility
By adhering strictly to RFC 4791 (CalDAV) and RFC 6352 (CardDAV) open internet standards, ITbox calendar and contacts services avoid proprietary vendor protocols. Schedules and address books integrate natively with Apple Calendar, Microsoft Outlook, and open-source email clients without proprietary bridge software.
Resource Scheduling for Conference Rooms and Equipment
Shared physical resources—such as office conference rooms, projectors, or shared company vehicles—can be created as bookable calendar resources. Automated conflict detection prevents double-booking and sends instant acceptance confirmation to meeting organizers.
Best Practice: Native mobile device synchronization
iOS supports CalDAV and CardDAV natively in Settings > Contacts/Calendar without requiring third-party apps. On Android, lightweight open-source sync adapters (like DAVx5) provide seamless, battery-friendly background syncing.
Hardware Specifications
The calendar and contacts module has very low resource requirements. It operates smoothly on the standard ITbox specification (2 cores, 4 GB RAM, 60 GB SSD).
Rates
$115–$150 per hour
ITbox Calendar & Contacts deployment in Calgary. Fixed-scope project quotes are available on request, and scope and cost are confirmed in writing before work starts.
Frequently asked questions
Can personal appointments remain private on the shared calendar?
Yes. Team members can mark specific appointments as 'Private', showing other staff that they are busy without revealing appointment titles or locations.
Does this work with Microsoft Outlook on Windows?
Yes. With lightweight, free synchronization plugins (like Outlook CalDav Synchronizer), calendars and contacts sync directly into Outlook.
Can I share a calendar with external clients?
Yes. You can generate private read-only iCal subscribe links for external partners or contractors.
How is setup billed?
Deployment and device integration are billed hourly at our published $115 to $150 rate with a written estimate.
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Talk to us about ITbox calendar & contacts
Describe your setup and what is bothering you. You get a straight answer on scope and cost, not a sales script.